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Invoice Options

Phillips 66 has the capability to receive invoices or invoice data several ways. Our preference is for our vendors to utilize one of our electronic commerce options. We are working to increase the use of these options and eliminate/reduce the receipt of paper invoices.

 

Why implement an electronic commerce solution?

  • Eliminates handling and routing of paper invoices
  • Streamlines the coding and approval process
  • Reduces cycle time and increases accuracy
  • Reduces costs
    • Data entry
    • Invoice storage and archiving
    • Document imaging
  • Maximizes procurement information to improve business processes

 

Electronic Commerce Invoicing Options

 

Evaluated Receipt Settlement

What is ERS? Evaluated Receipt Settlement is an application which allows Phillips 66 to settle goods/services receipts without receiving or processing an invoice. ERS utilizes purchasing documents and goods/services receipts to determine the correct invoice amount. ERS is not a method of electronic funds transfer (EFT) although a vendor may select an EFT payment method to accompany ERS. (See Payment Methods).

How Does it Work? ERS involves an agreement between the vendor and Phillips 66 that the vendor will not issue invoices for purchasing transactions. Instead, the invoice document is posted automatically for payment within the Phillips 66 SAP system based on data from the purchase order and goods receipts for services and materials.

How Do I Get Started? Contact your local purchasing agent or contact the Phillips 66 Vendor Relations Call Center at 918-977-7909 with vendor name and contact information.

 

ePayables - Web Invoices

What is ePayables? An application used by Phillips 66 which receives electronic invoice data. An electronic invoice is created by the supplier or a 3rd party provider, validated for errors, routed for approval, and processed for payment. It may be used for invoices or credit memos with or without reference to a purchase order and for verbal orders with reference to an existing contract/OLA where the purchase order is systematically created.

How Does it Work? Phillips 66 offers vendors/suppliers the option to log on to the Phillips 66 Extranet, a controlled access website, and manually input invoice information into a free internet template. This information is then interfaced into our accounts payable system for processing and payment.

How Do I Get Started? Contact your local purchasing agent or contact the Phillips 66 Vendor Relations Call Center at 918-977-7909 with vendor name and contact information.

 

Actian

What is Actian? A portal used by Phillips 66 which receives electronic invoice data. An electronic invoice is created by the supplier or a 3rd party provider, validated for errors, routed for approval, and processed for payment. It may be used for invoices or credit memos with or without reference to a purchase order and for verbal orders with reference to an existing contract/OLA where the purchase order is systematically created.

How Does it Work? Phillips 66 offers vendors/suppliers the option to log on to Actian, a controlled access portal, and manually input invoice information into available templates. This information is then interfaced into our accounts payable system for processing and payment.

How Do I Get Started? Contact your local purchasing agent or contact [email protected] with vendor name and contact information.

 

Payment via a Procurement/Credit Card

Phillips 66 currently offers some of our vendors the option of being paid via a Procurement/Credit Card for goods and services they supply to Phillips 66. Eligibility to become a Procurement Card vendor depends on the type of goods and services being supplied to Phillips 66.

Payment via Procurement Card ensures that you, as a vendor, receive accurate timely payments and eliminates the need to issue an invoice to Phillips 66 for payment.

For additional information, and to see if your company qualifies, please contact your local Phillips 66 Business Unit representative.

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